Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” 

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.  

Job Summary

Primary responsibility is delivering administrative assistance in day-to day job.

The expected pay rate is $25/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Location: JFK Buiding 9

Job Responsibilities

• Review daily billing transactions to maintain accuracy and issue weekly, biweekly and monthly invoices.
• Check daily ticket sales reports.
• Review and verify daily account payables, obtain required approvals, enter GL codes in the system and process the invoices for payment.
• Record and report monthly accruals and process cross charges for month end closing.
• Review and process expense reports and rush checks.
• Assist with monthly P & L reconciliation, variance analysis and provide feedback for P&L related inquires.
• Resolve invoice discrepancies, issue credit memos and provide feedback for customers, vendors and department inquiries.
• Check cash and credit card transactions daily for different stations in the United States.
• Enter time cards on a daily basis to ensure all work orders/tasks are charged on a timely basis.
• Provide excellent customer service internally and externally by courteously receiving telephone calls and providing feedback in a timely fashion.
• Accurately transcribe, type, format, and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using Microsoft office.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials.
• Draft letters and official information releases. Handle confidential information and maintain the security records and files.
• Provide general accounting/administrative duties using independent judgment and discretion.

Qualifications and Competencies

• Up to 3 years of experience in a similar position
• University degree in Accounting is a plus
• Comfortable with Microsoft applications
• SAP knowledge is preferred
• Experience in airlines finance is a plus
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organized

What we offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at https://careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!